While it’s simple to create blanket “Thank You” banners for all of your guests, a good guest list can help make every individual guest feel acknowledged. Individual informationĪttendees of fundraising events like to feel acknowledged by the staff. Guests can easily check off their preferences and this information can be added to your guest list, making it simple for your chefs and caterers to prepare appropriate meals for everyone. In this age of gluten allergies and vegan diets, it’s imperative that you know exactly what each guest can and can’t consume in order to give them a good experience.įortunately, online event tickets today make it very easy to offer vegan, vegetarian, or gluten-free options along with your other menu choices. Meal choicesįundraisers that offer lunches or dinners don’t just need to have enough food prepared for their guests - they need to know about any dietary restrictions their guests might have. This is vital for your ushers and other volunteers who need to direct guests to their tables. Having all this information on your guest list also shows you where every guest should be seated at your venue (if you’re offering a traditional in-person fundraiser). Offering a group ticket option is great since your guests can potentially invite a lot of other people from their networks and fill up your fundraising event with more attendees. This is true even when you offer your tickets for free. When people buy tickets for a fundraiser, they have the option of purchasing individual tickets, tickets for couples, or an entire table. Here’s the type of information your guest list should offer - and how you can use this to your advantage: Placement of your guests However, a well-managed guest list provides many more benefits than a simple list of names. A large guest list also suggests you’ll have more potential donors meaning your fundraiser will be more profitable. You want to know how many people are coming to your fundraiser in order to know how many guests to prepare for. Benefits of a Guest ListĪt first glance, a guest list’s purpose seems obvious. We’ll also show how excellent online tools like the PayBee system make it easier for you to build and manage your guest list, ensuring your fundraising events attract plenty of new supporters who will donate to your cause for the long term. Let’s take a closer look at the benefits of an excellent guest list and the problems that can arise when you don’t take the time to take care of yours. A good guest list is your primary source of vital information about your attendees, and without one, your volunteers and management team will be at a severe disadvantage when your event begins. This can lead to major headaches down the line - and not just with poor attendance. Unfortunately, many event planners don’t spend that much time organizing and managing their guest lists. Guest lists are vital for building the community of sponsors, donors, and supporters who could become regular attendees at your fundraising events. An excellent guest list will provide you with plenty of supporters eager to donate to your cause, participate in your event, and spread the word about your organization to their network. Without guests, your fundraising campaigns aren’t going to get very far. It’s called managing your event guest list. When planning a fundraiser, most nonprofits and charities focus on the activities they want to offer, the venues they need to rent, or the online platforms they need to invest in if they want to host a virtual fundraising event.īut there’s an even more important part of fundraising planning - and incredibly, it’s a step that’s regularly overlooked by event planners. Why Managing Your Guest List is Vital for Hosting a Successful Nonprofit Fundraiser (And How to Create a Great Guest List)
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